Participating in Central Coast Water Board Meetings during the COVID-19 Emergency

 Please check this page regularly and again before the board meeting starts as it will be updated with additional information to facilitate the public’s participation in the meeting.

Details for September 23-25, 2020 Central Coast Water Board Meeting

(Revised September 15, 2020 to extend Draft Ag Order 4.0 public comment process; see bold text below)

Information about participating in the Central Coast Regional Water Board’s remote meeting is farther down on this page and should be reviewed before joining the meeting.

For those who only wish to watch the meeting, the customary webcast remains available at https://cal-span.org/static/index.php  and should be used UNLESS you intend to comment.

Please note, the opportunity to provide oral public comment for the Draft Agricultural Order 4.0 workshop (item 3 on September 23-24) was moved from September 11 to the morning of Wednesday, September 23, 2020. In response to this change, the online comment card request process has been reopened for item 3. Stakeholders who didn’t already submit a comment card request form for item 3 and who wish to provide public comment Wednesday, September 23, 2020, on item 3 must complete an electronic comment card by 12:00 noon, Monday, September 21, 2020.  Stakeholders who previously submitted a comment card request form for September 11 do not need to submit a new request. Individuals and organizations that provided comment in the form of the panel presentations (i.e., panelists) on September 10-11 will not be allowed to provide additional oral comments on September 23. A significant number of requests to comment are anticipated, and this deadline is intended to allow sufficient time for the Central Coast Water Board to plan for and manage the receipt of oral comments during the meeting, in an effort to ensure everyone wishing to speak has an opportunity to do so.

https://www.waterboards.ca.gov/centralcoast/board_info/remote_meeting/

Stakeholders wishing to provide public comment on Friday, September 25 on specific items agendized for this date or during the public forum must complete an electronic comment card by 12:00 noon Thursday, September 17th. This deadline is intended to allow sufficient time to plan for and manage public comment in an effort to ensure everyone wishing to comment has an opportunity to do so. The comment card and instructions are available below to provide comment on September 25.

Public comment is typically limited to three minutes unless otherwise approved by the Board Chair, and the Board Chair may need to adjust the amount of time each speaker has to ensure everyone has an opportunity to provide public comment. Requests for extra time to provide public comment need to be sent to the Clerk to the Board at Tammie.Olson@waterboards.ca.gov by 12:00 noon on Thursday, September 17, 2020.

 

You are invited to a Zoom webinar.
When: Sep 23, 2020 08:00 AM Pacific Time (US and Canada)
     Every day, until Sep 25, 2020, 3 occurrence(s)
     Sep 23, 2020 08:00 AM
     Sep 24, 2020 08:00 AM
     Sep 25, 2020 09:00 AM
     Please download and import the following iCalendar (.ics) files to your calendar system.
     Daily: https://us02web.zoom.us/webinar/tZ0scO2rpz4jGdL4QI3G1VI253jK5BLLC5lH/ics?icsToken=98tyKuGhrzwuGd2QuRqBRpx5BY_CLOnxmCVEjadxyC7MUAcCVCqkY7FIGeddPPTz
Topic: Regional Water Quality Control Board R-3 Central Coast

Please click the link below to join the webinar:
https://us02web.zoom.us/j/89174395936

Or Telephone:
    Dial(for higher quality, dial a number based on your current location):
1 408 638 0968
1 669 900 6833
1 253 215 8782
1 346 248 7799
1 646 876 9923
1 301 715 8592

1 312 626 6799
Webinar ID: 891 7439 5936

You do not need to create a Zoom account to join the meeting.

Background

As a result of the COVID-19 emergency and the Governor’s Executive Orders N-29-20 and N-33-20, this meeting will occur solely via remote presence by video and teleconference. There will not be a physical public access location. The Water Board is conducting the meeting this way to protect public health by avoiding public gatherings and requiring social distancing. At the same time, the Water Board remains committed to transparency. Members of the public will be able to listen to and watch the meeting and comment if desired.

The Water Board asks for patience and cooperation. While every effort has been made to streamline the experience and conduct meetings in the manner to which our stakeholders have grown accustomed, there may be technical issues and human error. We will attempt to correct any issues that arise as soon as we can.

Individuals who require special accommodations are requested to contact the Clerk to the Board by phone at (805)549-3140 or by email at RB3-CommentLetters@Waterboards.ca.gov.

  If you only want to watch and/or listen to the Board meeting

The webcast can be viewed through most web browsers from this page: https://cal-span.org/.

Individuals who only want to watch or listen should use this option as it preserves interactive meeting resources for those who are commenting on items.

  If you want to provide oral comments to the Board during the meeting

The Water Board will be using a remote meeting service to host the interactive part of the meeting. With the remote participation option, you can either call in or use a computer or mobile device (e.g., mobile phone or tablet) to participate via audio or video conference.

  Guidelines for Orderly Participation for Those Who Want to Comment via Zoom During the Meeting

  • Remote meetings often lack the same visual and social cues available during public, in-person meetings. Please be respectful and patient so all interested commenters can be fairly heard.
  • Call in to the meeting or video conference a few minutes before the scheduled start of the meeting to ensure you can resolve any technical issues before the meeting starts. You will initially be in a virtual waiting room and will remain there until the start of the meeting.
  • If the agenda specifies that the item you intend to comment on will not start before a certain time, lease join the remote meeting at least 15 minutes before the specified time.
  • You will be muted until it is your turn to speak. While muted, you will be able to hear the Board meeting and can continue watching via the remote meeting service if you have connected from a computer or mobile device.
  • Even though you may wish to comment on only one item, the Board encourages you to participate in the entire meeting via the remote meeting service, unless your item has a specified time, because there are at times brief delays associated with the webcast, and it may not be synchronized with the interactive meeting.
  • Regardless of whether you participate via phone, computer, or mobile device, please participate from a quiet environment so that the Board can hear you when you are called upon. If you are using the internet to connect to the meeting, try to ensure you have a good connection or strong signal.
  • It is important to avoid creating acoustic feedback. If there are other devices near you that are tuned into the meeting, please make sure that the speaker volume of those devices is turned down when it is your turn to participate.
  • The Board Chair will maintain decorum during the meeting as is customary in public meetings, and individuals who are disruptive may be removed from the remote meeting service or have their connection muted.
  • Other public commenters will be able to see your name (which is not unusual because commenters already have to identify themselves for the record before speaking), and if you call in, other commenters will see the last three digits of your phone number unless you have called in anonymously.

  Joining the Meeting Remotely if You Want to Participate

  • The Water Board will be using the Zoom meeting service to allow remote participation
  • Do not use the webcast if you are participating through the Zoom remote service.
  • A link to the Zoom meeting will be posted above.

  Participating in the Meeting with Zoom via Telephone

  If you want to use your phone to provide comments but follow along with the video presentations (e.g., because you do not have or want to use a computer microphone or camera), you can do so, but the computer or mobile device will need to be connected to the Zoom meeting using the steps below for “Participating via Video Conference.” When connecting to the Zoom meeting through a computer or mobile device select the option that you are participating by phone call. The Zoom service will give you a participant number that you can then enter on your phone (#[Participant Number]#]).

  Participating in the Meeting with Zoom via Video Conference

  • The Water Board will be using the Zoom remote meeting service for those who want to provide comments.  Do not use the webcast if you are participating through the Zoom remote service. And only use the Zoom service if you want to provide comment.
  • You do not need to create a Zoom account to participate in a Water Board meeting. The Zoom link provided by the Water Board is all you will need to join the meeting, but you will need to enter your name so the Board can identify and unmute you from the speaker queue.
  • You do not need to install software on your computer to participate. The Zoom service can run within an existing web browser.
  • Downloading the Zoom software may, however, provide a superior meeting experience for you. You can download the Zoom client in advance at: https://zoom.us/download
  • Familiarize yourself with the Zoom features here: https://support.zoom.us/hc/en-us/categories/200101697

Requesting to Speak (the “Virtual Speaker Card”)

(Revised September 15, 2020 to extend Draft Ag Order 4.0 public comment process; see bold text below)

Persons speaking at Water Board meetings are accustomed to filling out a speaker card. To allow for a more orderly process of identifying speakers in advance, the Water Board will use virtual speaker cards. The virtual speaker card will allow the Board Clerk to identify commenters interested in a particular item, locate them within the Zoom meeting waiting list, and unmute them so they can address the Board at the appropriate time.

Please note, the online speaker request form below is only for the public forum and items agendized for Friday, September 25.  See the instructions above or go to the following site if you wish to submit a request to comment on item 3 (Draft Ag Order 4.0):

https://www.waterboards.ca.gov/centralcoast/board_info/remote_meeting/

Stakeholders wishing to provide public comment Friday, September 25, 2020, on specific items agendized for this date or during the public forum must complete an electronic comment card by 12:00 noon Thursday, September 17, 2020. This deadline is intended to allow sufficient time to plan for and manage public comment in an effort to ensure everyone wishing to comment has an opportunity to do so. The comment card instructions are below.Tammie.Olson@waterboards.ca.gov by 12:00 noon on Thursday, September 17th.

Comments regarding pending adjudicatory matters will not be permitted.

To request to speak on an item and to receive the Zoom link:

BEFORE THE BOARD MEETING STARTS

  • By by 12:00 noon on Thursday, September 17th:
    • Fill out a virtual speaker card using our online form
      The Clerk will confirm your request before the meeting start time.

AFTER THE BOARD MEETING BEGINS

  • If you are unable to use the form for technical reasons or otherwise,
    • Send an email to RB3-CommentLetters@waterboards.ca.gov
      • In the subject line, indicate: September 23-25, 2020, Speaker Comment
      • In the body of the email, indicate:
        • Your name
        • Email Address
        • Who you represent (i.e., self, another person, an organization)
        • The item number and name you wish to speak on (If speaking on Public Forum, please state your topic you will be speaking on)
        • Whether you definitely want to speak, or you are unsure and will decide during the item whether you want to speak
        • Whether you intend to participate via videoconference or telephonically
        • If calling in, please provide the last three digits of the phone number you will be calling from

 

(Page last updated 9/16/20)