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Funding Process

Stage   Responsibility Milestone Information

Financial Assistance Application

(APP)

General
Financial
Technical
Environmental
Info and
Instructions
Applicant Submittal
(Attachments)
Applicant submits complete application package to DFA. Major components of the application are the General, Financial, Technical and Environmental Packages. Legal Opinion Requirements.
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Application Review1   Division Process Upon receiving a complete application package (General, Technical, Financial Security, and Environmental application components) DFA adds the project to the Project List, reviews for project scope, budget, time line, etc.
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Financial Assistance Agreement, Initial
(FA)
request soft cost reimbursement
Division Executable
Deliverable
Upon completion of the Application Review, DFA will prepare Financing Agreement. Construction costs remain estimates. After the contract is executed, reimbursement requests for soft costs may be submitted to DFA. Project direct soft costs incurred prior to the Agreement are eligible.
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Final Budget Approval

(FBA)

Applicant Submittal
The Applicant, through the bidding process, selects the construction contractor and submits to DFA the Final Budget Approval package. This submittal includes the Applicant's construction contract with the contractor, Davis-Bacon compliance, DBE, Form 259, Final plans and specs.
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Financial Assistance Agreement, Amended
(FA)
request construction cost reimbursement
annual repayment begins one year after CC date
Division Executable
Deliverable
DFA reviews the Final Budget Approval package and prepares an amended Financing Agreement that adjusts the estimated construction value to match the Applicant's construction contract value. After the amended contract is executed, the Applicant may request reimbursement for construction costs. Construction Cost eligibility starts as stated in the Amended Financial Agreement.
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CC Date

(CC)

Applicant Date Applicant identifies the date construction is complete in the prior Final Budget Approval submittal. This also establishes the commencement date for repayments. The first repayment is due exactly one year after the CC Date.
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Final Project Completion Report


Applicant Submittal
Once construction is completed the Applicant submits a Final Project Completion Report.
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Annual Reports

Applicant Submittal
(Attachments)
If required, the Applicant will submit Reports to DFA as stated in the Financial Agreement.
     

1Non-routine, controversial projections must receive State Water Board Approval

 

 

(Updated 2/18/16)