Participating in Lahontan Regional Water Quality Control Board Meetings during the COVID-19 Emergency

 Please check this page regularly and again before the Lahontan Regional Water Quality Control Board (Lahontan Water Board) meeting starts as it will be updated with additional information to facilitate the public’s participation in the meeting.

Details for November 18 - 19, 2020 Lahontan Regional Water Board Meeting

The Lahontan Water Board is conducting this meeting on Wednesday, November 18, 2020 at 1:00 p.m. and Thursday, November 19, 2020 at 9:00 a.m. as a Video and Teleconference Meeting Only.

Information about participating in the Lahontan Water Board’s remote meeting is further down on this page and should be reviewed before joining the meeting. Once you have reviewed details on this page, including instructions for submitting a "virtual orange speaker card," please use the link below to join the meeting if you wish to comment on an agenda item or during public forum.

You do not need to create a Zoom account to join the meeting.

Background

As a result of the COVID-19 emergency and the Governor’s Executive Orders N-29-20 and N-33-20, this meeting will occur solely via remote presence by video and teleconference. There will not be a physical public access location. The Lahontan Water Board is conducting the meeting this way to protect public health by avoiding public gatherings and requiring social distancing. At the same time, the Lahontan Water Board remains committed to transparency. Members of the public will be able to listen to and watch the meeting and comment if desired.

The Lahontan Water Board asks for your patience and cooperation. While every effort has been made to streamline the experience and conduct meetings in the manner to which our stakeholders have grown accustomed, there may be technical issues and human error. We will attempt to correct any issues that arise as soon as we can.

  If you only want to watch and/or listen to the Board meeting

The webcast can be viewed through most web browsers from this page: https://cal-span.org/static/index.php

Individuals who only want to watch or listen should use this option as it preserves interactive meeting resources for those who are commenting on items.

Requesting to Speak (the “Virtual Orange Speaker Card”)

Persons speaking at Lahontan Water Board meetings are accustomed to filling out an orange speaker card. To allow for a more orderly process of identifying speakers in advance, the Lahontan Water Board will use virtual speaker cards. The virtual speaker card will allow the Board Clerk to identify commenters interested in a particular item, locate them within the Zoom meeting waiting list, and unmute them so they can address the Water Board at the appropriate time.

To request to speak on an item and to receive the meeting password:

  • Click on the link below to register by 5:00 p.m. Monday, November 16, 2020, prior to Lahontan Water Board Meeting
    Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN_u_JFCctXTdGB0CwTw2qW-g
    After registering, you will receive a confirmation email containing information about joining the webinar.
  • Once you receive confirmation, please email the Board Clerk Lahontan@waterboards.ca.gov, and provide the following information.
    • In the subject line, indicate: “September 16, 2020 Speaker Comment, item number ___”.
    • In the body of the email, indicate:
      • Your name
      • Who you represent (i.e., self, another person, an organization)
      • The item number and name you wish to speak on
      • Whether you definitely want to speak or whether you are unsure and will decide during the item whether you want to speak.  This will help the meeting run smoothly and allow you to participate timely
      • Whether you intend to participate via videoconference or telephonically (note: through Zoom video conference, you will be able to see the Water Board Meeting video, but you will not have the option to show your own video)
      • If calling in, please provide the last three digits of the phone number you will be calling from

  If you want to provide oral comments to the Board during the meeting

The Lahontan Water Board will be using a remote meeting service to host the interactive part of the meeting. With the remote participation option, you can either call in or use a computer or mobile device (e.g., mobile phone or table) to participate via audio or video conference.

  Guidelines for Orderly Participation for Those Who Want to Comment via Zoom During the Meeting

  • Remote meetings often lack the same visual and social cues available during public, in-person meetings. Please be respectful and patient so all interested commenters can be fairly heard.
  • Call in to the meeting or video conference in to the meeting a few minutes before the scheduled start of the meeting to ensure you can resolve any technical issues before the meeting starts. You will initially be in a virtual waiting room, and will remain there until the start of the meeting.
  • You will be muted until it is your turn to speak. While muted, you will be able to hear the Board meeting and can continue watching via the remote meeting service if you have connected from a computer or mobile device.
  • Even though you may only wish to comment on one item, the Board encourages you to participate in the entire meeting via the remote meeting service because there are at times brief delays associated with the webcast, and it may not be synchronized with interactive meeting.
  • Regardless of whether you participate via phone, computer, or mobile device, please participate from a quiet environment so that the Board can hear you when you are called upon. If you are using the internet to connect to the meeting, try to ensure you have a good connection or strong signal.
  • It is important to avoid creating acoustic feedback. If there are other devices near you that are tuned into the meeting, please make sure that the speaker volume of those devices is turned down when it is your turn to participate.
  • The Board Chair will maintain decorum during the meeting as is customary in public meetings, and individuals who are disruptive may be removed from the remote meeting service or have their connection muted.
  • Other public commenters will be able to see your name (which is not unusual because commenters already have to identify themselves for the record before speaking), and if you call in, other commenters will see the last three digits of your phone number unless you have called in anonymously.

  Joining the Meeting Remotely if You Want to Participate

  • The Lahontan Water Board will be using the Zoom meeting service to allow remote participation
  • Do not use the webcast if you are participating through the Zoom remote service. See “Requesting to Speak” section above.
  • A link to join the Zoom meeting is located above.

  Participating via Telephone

If you want to use your phone to provide comments but follow along with the video presentations (e.g., because you do not have or want to use a computer microphone or camera), you can do so, but the computer or mobile device will need to be connected to the Zoom meeting using the steps below for “Participating via Video Conference.” When connecting to the Zoom meeting through a computer or mobile device select the option that you are participating by phone call. The Zoom service will give you a participant number that you can then enter on your phone (#[Participant Number]#]).

  Participating via Video Conference

  • The Lahontan Water Board will be using the Zoom remote meeting service for those who want to provide comments.  Do not use the webcast link above if you are participating through the Zoom remote service. And only use the Zoom service if you want to provide comment.
  • You do not need to create a Zoom account to participate in a Lahontan Water Board meeting. The link and password provided above are you need to join the meeting, but you will need to submit a "virtual orange speaker card" via email as indicated above so the Lahontan Water Board can identify and unmute you from the speaker queue.
  • You do not need to install software on your computer to participate. The Zoom service can run within an existing web browser.
  • Downloading the Zoom software may, however, provide a superior meeting experience for you. You can download the Zoom client in advance at: https://zoom.us/download
  • Familiarize yourself with the Zoom features here: https://support.zoom.us/hc/en-us/categories/200101697

  (Page last updated 11/12/2020)