Participating in State Water Board Meetings during the COVID-19 Emergency
Please check this page regularly and again before the public meeting starts as it will be updated with additional information to facilitate the public’s participation in the meeting.
Table of Contents
Details for the April 22, 2021 Public Workshop on the Addendum to A Framework for Regulating Direct Potable Reuse in California
Meeting start time: 9:30 am
Agenda:
9:30 am Presentation by DDW staff
10:30 am Public comment
Information about participating in the remote meeting is further down on this page and should be reviewed before joining the meeting. Once you have reviewed details on this page, please use the Meeting ID below to join the meeting as early as 30 minutes before the start of the meeting. Before joining the meeting, you will need to obtain a passcode from Division of Drinking Water (DDW) staff. Instructions for obtaining a passcode are below.
You do not need to create a Zoom account to join the meeting.
Zoom Meeting Information
See instructions below to register for the workshop.
Direct link to join the meeting from a web browser or Zoom client:
https://waterboards.zoom.us/j/96419255652
Meeting ID: 964 1925 5652
Passcode: Please register to receive passcode. See instructions below to obtain the passcode.
- One tap mobile:
- US: +16699009128,,96419255652# (San Jose)
- Or telephone:
- US: +1 669 900 9128 (San Jose)
- Meeting ID: 964 1925 5652
For a higher quality call, dial a number based on your current location. Find your local number: https://waterboards.zoom.us/u/aexZGda15C.
Background
As a result of the COVID-19 emergency and the Governor’s Executive Orders N-29-20 and N-33-20, this meeting will occur solely via remote presence by video and teleconference. There will not be a physical public access location. The State Water Board is conducting the meeting this way to protect public health by avoiding public gatherings and requiring social distancing. At the same time, the State Water Board remains committed to transparency. Members of the public will be able to listen to and watch the meeting and comment if desired.
The Board asks for patience and cooperation. While every effort has been made to streamline the experience and conduct meetings in the manner to which our stakeholders have grown accustomed, there may be technical issues and human error. We will attempt to correct any issues that arise as soon as we can.
Individuals who require special accommodations are requested to contact the DDW Recycled Water Unit by email at: ddwrecycledwater@waterboards.ca.gov at least 5 working days prior to the meeting.
If you only want to watch or listen to the Workshop
For those who only wish to watch or listen to the workshop, the webcast can be accessed using most web browsers from this page: https://video.calepa.ca.gov/.
Individuals who only want to watch or listen to the workshop should use this option as it preserves interactive meeting resources for those who are commenting on items.
If you want to provide oral comments to DDW staff during the meeting
The State Water Board will be using a remote meeting service to host the interactive part of the meeting. With the remote participation option, you can either call in or use a computer or mobile device (e.g., mobile phone or table) to participate via audio or video conference.
Guidelines for Orderly Participation for Those Who Want to Comment During the Meeting
- Remote meetings often lack the same visual and social cues available during public, in-person meetings. Please be respectful and patient so all interested commenters can be fairly heard.
- Call in or video conference into the meeting a few minutes before the scheduled start of the meeting to ensure you can resolve any technical issues before the meeting starts. You will initially be in a virtual waiting room, and will remain there until the start of the meeting.
- You will be muted until it is your turn to speak. While muted, you will be able to hear the Workshop and can continue watching via the remote meeting service if you are connected from a computer or mobile device.
- Regardless of whether you participate via phone, computer, or mobile device, please participate from a quiet environment so that all attendees can hear you when you are called upon. If you are using the internet to connect to the meeting, try to ensure you have a good connection or strong signal.
- It is important to avoid creating acoustic feedback. If there are other devices near you that are tuned into the meeting, please make sure that the speaker volume of those devices is turned down when it is your turn to participate.
- The meeting organizer will maintain decorum during the meeting as is customary in public meetings, and individuals who are disruptive may be removed from the remote meeting service or have their connection muted.
- Other public commenters will be able to see your name (which is not unusual because commenters already have to identify themselves for the record before speaking), and if you call in, other commenters will see the last three digits of your phone number unless you have called in anonymously.
Joining the Meeting Remotely if You Want to Participate
- The State Water Board will be using the Zoom remote meeting service to allow remote participation.
- Do not use the webcast if you are participating through the Zoom remote meeting service.
- Meeting ID codes and phone numbers for the Zoom meeting will be posted above the day before the meeting.
- A passcode is necessary to join the Zoom meeting and instructions for obtaining a passcode are below.
Participating via Telephone
- The Zoom remote meeting service provides the above California phone number to use
- You will need to have the Meeting ID from above to join the meeting.
- You will need to obtain the meeting passcode from the Water Board. The instructions for obtaining a passcode are below.
- General information about using a phone to participate in a Zoom meeting is available here.
- When you are asked to comment during the meeting, the meeting organizer will unmute your phone, but you may also need to press *6 on your phone.
If you want to use your phone to provide comments but follow along with the video presentations on Zoom (e.g., because you do not have or want to use a computer microphone or camera), you can do so, but the computer or mobile device will need to be connected to the Zoom meeting using the steps below for “Participating via Video Conference.” When connecting to the Zoom meeting through a computer or mobile device, select the option that you are participating by phone call. The Zoom service will give you a participant number that you can then enter on your phone (#[Participant Number]#]).
Participating via Video Conference
- The State Water Board will be using the Zoom remote meeting service for those who want to provide comments. Do not use the webcast if you are participating through the Zoom remote meeting service.
- You do not need to create a Zoom account to participate in a Water Board meeting. The Meeting ID and passcode provided by the Water Board are all you will need to join the meeting, but you will need to enter your name so the meeting organizer can identify and unmute you from the speaker queue.
- You do not need to install software on your computer to participate. The Zoom service can run within an existing web browser.
- Downloading the Zoom software may, however, provide a superior meeting experience for you. You can download the Zoom client in advance at https://zoom.us/download.
- Familiarize yourself with the Zoom features here: https://support.zoom.us/hc/en-us/categories/200101697.
Requesting to Speak (the “Virtual Blue Speaker Card”) and Obtaining the Passcode
For this workshop, we will use a “blue speaker card” process similar to the method used at State Water Board meetings. To allow for a more orderly process of identifying speakers in advance, DDW will use virtual speaker cards for this workshop. The virtual speaker card will allow the meeting organizer to identify commenters interested in providing an oral comment at the meeting, locate them within the Zoom meeting waiting list, and unmute them so they can provide the oral comment at the appropriate time.
To request to speak on an item and to receive the meeting passcode:
- On or before day of the Meeting,
- Register for the workshop at: https://waterboards.zoom.us/meeting/register/tJIpduCqqz4sH9amJwm7LsVzVd-Ed0WUdJw1
- Send an email to DDW staff at ddwrecycledwater@waterboards.ca.gov
- In the subject line, indicate: DPR Addendum Workshop
- In the body of the email, indicate:
- Your name
- Who you represent (i.e., self, another person, an organization)
- Whether you intend to participate via videoconference or by telephone
- If you are participating by telephone only, please provide the last three digits of the phone number you will be calling from
If you do not register or send an email 30 minutes before the workshop begins, please register, or send the email as soon as you can. You cannot participate in the Zoom meeting until you receive an email with the passcode. This means you may need to begin watching the webcast available at https://video.calepa.ca.gov.